AP Specialist

Hays Electrical Services Job Title: Billing, AR & Scheduling Coordinator Location: Houston, TX Department: Accounting / Operations Employment Type: Full-Time Position Summary Hays Electrical Services is seeking an organized and detail-oriented Billing, AR & Scheduling Coordinator to manage service-related billing operations, customer account receivables, aging report reconciliation, and schedule management. In this role, you will bridge the gap between office finance operations and field service schedules, ensuring timely invoicing, quick payment collection, and smooth service dispatching across our electrical construction and service project portfolio. Key Responsibilities Billing & Accounts Receivable (AR) Service Billing: Process, review, and issue accurate and timely service-related invoices, progress billings, and work orders for electrical construction and maintenance services Aging Reports Management: Monitor and analyze AR aging reports weekly; actively resolve outstanding balances through professional communication with clients, general contractors, and project managers Payment Collections & Reconciliation: Track incoming payments, process credit card payments, deposit checks, and reconcile customer balances against customer accounts Dispute Resolution: Investigate billing discrepancies or customer inquiries, collaborating with field technicians and project managers to resolve pricing, scope, or time-and-materials (T&M) issues promptly Lien Waivers & Compliance: Prepare and send preliminary notices, lien waivers, and required compliance documents in accordance with construction billing standards Scheduling & Operations Support Service Dispatch & Scheduling: Coordinate and maintain the daily/weekly schedules for field electricians and service technicians to optimize travel time and work efficiency Work Order Tracking: Monitor service job progress from initial dispatch to completion, ensuring field logs, hours, and materials used are accurately captured for billing Client Communication: Serve as a primary point of contact for clients requesting service, providing updates on technician arrival times, scope of work, and account statuses Interdepartmental Collaboration: Work closely with Project Managers, Estimators, and Field Leadership to align billing milestones with actual project progress Qualifications & Skills Experience: 2–4+ years of experience in Accounts Receivable, construction/service billing, or dispatching (experience with an electrical contractor or specialty trade contractor is highly preferred) Software Proficiency: Experience with construction accounting & field management software Proficiency in Microsoft Excel (VLOOKUPs, pivot tables, aging schedules) Industry Knowledge: Understanding of time & materials (T&M) billing, unit pricing, AIA progress billings, and construction lien processes Communication: Excellent verbal and written communication skills with strong customer service acumen Organization: High attention to detail, strong time-management skills, and the ability to multitask in a fast-paced environment Benefits & Compensation Competitive salary based on experience Health, Dental, and Vision Insurance 401(k) retirement plan with company match Paid Time Off (PTO) and paid holidays Opportunities for professional growth and career advancement Powered by JazzHR PJkGJjyMNe Show more

About the Company ViewTrade Technology builds capital markets infrastructure for financial institutions worldwide, providing technology that supports brokers primarily across the Asia-Pacific (APAC) and Europe, Middle East, and Africa (EMEA) regions. Its finance team works closely with company leadership and supports multiple operating entities. About the Role ViewTrade Technology is seeking a Technical Financial Analyst to work directly with the Head of Financial Planning and Analysis (FP&A) and the Global Chief Financial Officer (CFO). This role combines financial analysis, data querying, forecasting, and strategic decision support. You will work directly with the company's Snowflake data warehouse to retrieve and analyze financial data, build and improve financial models, and explain what the numbers mean for business performance and strategic decisions. This is a corporate finance position focused on financial planning and analysis rather than accounting or controllership. The role is well suited to someone who enjoys understanding how a business operates, automating recurring work, and turning financial data into useful insights. Key Responsibilities Learn the business model, including how broker trading activity translates into company revenue, working closely with the Head of FP&A. Take ownership of existing financial models and improve them as you develop a deeper understanding of the business. Build familiarity with the Snowflake data warehouse and the data supporting revenue and cost reporting. Develop working relationships with business unit leaders and technology teams. Analyze revenue by client, region, and category across transaction fees, payment for order flow, and interest income, working toward daily revenue visibility. Write and maintain SQL queries to retrieve and analyze data directly from Snowflake. Build and maintain financial forecasts and analytical models used by leadership for business decisions. Support cost analysis and respond to ad hoc analytical requests from senior leadership. Automate recurring analytical tasks and implement checks to improve data accuracy and reliability. Document financial models, queries, and processes so other team members can understand and maintain them. Use AI tools to support analytical work while applying appropriate context, verification, and quality checks. Required Qualifications 1–2 years of experience as a Financial Analyst or Data Analyst. Working SQL knowledge, including the ability to write queries using joins and aggregations against a data warehouse. Strong Excel financial modeling skills. Working understanding of capital markets, including the roles of brokers, exchanges, and clearing firms. Regular hands-on use of AI tools, such as Claude, for practical work deliverables, with an understanding of the context and verification required to produce accurate results. Curiosity about business performance and the ability to connect financial analysis with business decisions. Ability to learn new systems and business processes quickly. Strong attention to accuracy, automation, and documentation. Clear, concise communication skills and the ability to explain analytical findings. Comfort working with ambiguity, making reasonable decisions, and documenting the rationale. Must be based in the United States and authorized to work in the United States without current or future sponsorship. Preferred Qualifications Experience working with Snowflake. Experience with Claude Cowork or Claude Code, including creating Skills, Artifacts, Shared Projects, and context files. Experience at a brokerage, clearing firm, or brokerage technology provider. Salary & Benefits The position offers fully paid health, dental, and vision insurance for the employee and spouse. 401(k) plan with a 3% company match. 15 days of paid time off (PTO), plus five sick days and five personal days. Performance-based annual bonus. Location and Work Arrangement This is a fully remote position for candidates based in the United States, with no office attendance required. Because clients and colleagues are located across APAC, EMEA, and the United States, the role requires working outside typical 9 a.m.–5 p.m. Eastern Time hours a few times per week. Application Instructions Submit a resume along with a few sentences describing an analysis you owned, including the question it answered, the actions it informed, and how you built it. A cover letter is not required. Show more

Apply Job Type Full-time Description Reporting to the HR Manager, we’re looking for a versatile, Multi-State Payroll Generalist to support payroll, HRIS system support, reporting, and HR operations across a growing multi-entity healthcare organization. Responsibilities Process biweekly and monthly payroll across multiple entities and states, including pre- and post-payroll reconciliation, in partnership with the HR Director. Keep employee, compensation, tax, deduction, and direct deposit records accurate in Paylocity. Configure and maintain HR systems: earning and deduction codes, PTO policies, workflows, onboarding templates, and benefit plan setup, and entity creation. Build and run recurring and ad hoc reports, such as headcount, turnover, payroll, compliance, and benefits Support M&A integration alongside the HR team: employee census and data mapping, moving acquired employees into HR systems and benefits, and onboarding new entities Support benefits execution, open enrollment, and carrier file accuracy in partnership with the HR Director. Assist with internal and external related matters - benefit administration, compliance, unemployment claims, personnel files, etc. Answer employee payroll, benefits, and HR questions in partnership with the HR Operations team, and serve as primary contact when covering Generalist duties. Help with quarter-end and year-end activities, including W-2 review. Document processes and find ways to make them more efficient and better controlled. Requirements Required Qualifications 3 years payroll experience. 1 year of HRIS configuration or HRIS data/reporting experience. Experience working in a multi-entity or multi-state organization. Strong Excel skills (pivot tables, lookups); comfortable building reports. Detail-oriented, organized, and discreet with confidential information. Able to manage competing deadlines in a fast-paced, growing organization. Preferred Qualifications Experience in Employee Relations, Benefits, or other HR centers of expertise. M&A or new-entity integration experience. MSO or healthcare shared-services experience. Paylocity experience preferred. Salary Description $60,000 - $70,000 Show more

Description Position Summary The Process Accounting Representative I processes adjustments, transactions, or payments timely and accurately to credit card account holders. The individual uses established criteria and exercises reasonable judgment in processing transactions. Summary Of Essential Job Functions Process in-house payments, maintaining accurate and complete records. Transmit in-house payments to Remitco for posting. Make recommendations on any matters affecting productivity, efficiency, service or problem resolution. Research, resolve, and track a variety of back office requests from various sources, which may include credit balance refunds or transaction processing. Review and validate customer activity. Data entry, daily balancing of transactions, and quality validation. Ensure daily functions are completed accurately and within established deadlines. Perform exceptions research and processing of transactions or payments timely and accurately to credit card customers. Initiate necessary actions to safeguard the Bank’s assets through reasonable judgment when performing duties. Perform other duties as assigned. Position Requirements Minimum of 2+ years of payment exception experience in a financial institution with work history in check processing within the past 5 years. Preference is given to those individuals with prior experience working on the Fedline or in a back office environment. Experience in posting adjustments to card member accounts via online and batch processing in the First Data System (3270) is a plus. Excellent problem-solving and resolution abilities. Strong PC skills in Windows to include Microsoft Excel and Word. Must possess good written and verbal communication skills. Ability to work well with minimal supervision. 10-key by touch and 40 wpm typing skills required. Credit One Bank, N.A. is a data-driven financial services company based in Las Vegas. Founded in 1984, Credit One Bank offers a spectrum of credit card products for people in all stages of financial life. Credit One Bank is an equal opportunity employer committed to diversity and inclusion and does not discriminate against any employee or applicant for employment because of age, race, religion, color, disability, sex, sexual orientation, or national origin. Reasonable accommodations can be made for those who require them, including access to job applications and workplace accommodations. Employment at Credit One Bank is based on mutual consent (also known as at-will). This means that employees and the Bank may terminate the employment relationship at any time, with or without cause and with or without notice. Please contact the recruiter for this position to learn more. Credit One Bank does not accept unsolicited resumes from agencies and is not responsible for related fees. We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us. Show more