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About the Role We are looking for an Administration Specialist to join our Administration team. The role will be responsible for managing day-to-day administrative activities, coordinating with third-party service providers, and ensuring efficient and cost-effective administrative support for employees and headquarters operations. Key Responsibilities Manage third-party agencies and service providers, including cleaning, maintenance, logistics, hotels, and travel agencies. Forecast and monitor buffet supplies and consumption against budget, ensuring compliance with health, safety, and internal policies. Coordinate furniture relocations between company sites, including requests, supplier coordination, and follow-up. Handle office maintenance requests and coordinate with contracted suppliers to ensure timely completion. Coordinate courier and logistics services for requested shipments. Monitor cleaning agencies' operations and address any issues to maintain service quality and employee satisfaction. Manage domestic hotel reservations, including receiving requests, evaluating offers, selecting the most suitable option, and ensuring cost-effectiveness. Handle domestic flight arrangements by reviewing requests and prices, selecting the appropriate travel agency, and processing payments through SAP. Manage meeting room reservations and coordinate room allocation based on business requirements. Ensure all administrative activities are executed efficiently and in accordance with company policies and procedures. Prepare and maintain weekly and monthly administrative reports, dashboards, KPIs, and MIS reports. Coordinate with internal departments and external suppliers to ensure smooth delivery of administrative services. Support and coordinate team activities to ensure operational efficiency and service quality. Job Requirements Bachelor’s degree in any discipline. 3+ years of experience in Administration or a similar field. Experience in handling administrative services, suppliers, travel agencies, hotels, or facility-related activities is preferred. Excellent time management and prioritization skills. Strong organizational and multitasking abilities. High attention to detail and problem-solving skills. Excellent communication and interpersonal skills. Ability to work effectively with multiple internal and external stakeholders. Good command of English. Show more

Job Purpose The Executive Assistant provides high-level administrative support to the director, ensuring seamless coordination, efficient communication, and operational excellence. This role enhances productivity by managing schedules, overseeing logistics, and safeguarding confidential information. Through proactive organization and cross-functional collaboration, the Executive Assistant enables the director to focus on strategic priorities and business growth. Responsibilities/Duties Profil de candidat recherché : Executive Support & Administration Manage complex calendars, coordinate, attend meetings as requested, and optimize scheduling for the director. Prepare, refine, and distribute reports, presentations, and formal business documents. Handle highly confidential information with discretion, maintaining the integrity of sensitive materials. Process expense reports, purchase requests, and budget-related documentation with accuracy. Arrange comprehensive travel plans, including bookings, accommodations, and detailed itineraries. Conduct research and compile supporting materials to aid informed decision-making. Communication & Coordination Serve as the primary liaison, ensuring effective communication between directors, internal departments, and external stakeholders. Draft, review, and oversee official correspondence in alignment with company policies and regulatory requirements. Develop and maintain structured digital and physical filing systems for streamlined document retrieval. Monitor action items and drive timely completion of tasks assigned by or to the director. Operational & Departmental Support Oversee office supply inventory, ensuring timely procurement and replenishment of essential materials. Manage uniform/PPE distribution, tracking orders and ensuring availability for relevant department staff. Support departmental initiatives by monitoring action plans and ensuring strategic alignment. Organize logistics for internal events, workshops, and training sessions to enhance team collaboration. Facilitate correspondence with government agencies and regulatory bodies, ensuring compliance and timely responses. Collaborate with department managers to refine administrative processes and optimize workflow efficiency. Meeting & Event Management Schedule, organize, and oversee all logistical aspects of internal and external meetings. Prepare meeting agendas, document minutes, and follow up on key deliverables. Provide live translation support during meetings when necessary. Plan and execute departmental events, including team-building activities and recognition programs. Safety Responsibilities Promote a positive safety culture within the workplace and attend any safety-related meetings or briefings as required within the job role. Comply with the requirements of RDMC RQHSE Policy and Safety Management System. Be mindful that Safety, Security, and Environmental protection are everyone’s responsibility. All staff members are accountable for reporting and intervening in any Safety, Security, or Environmental violations. Qualifications ESSENTIAL QUALIFICATIONS, KNOWLEDGE & EXPERIENCE Bachelor’s degree in business administration, Management, or any related disciplines (technical background is highly preferred). Professional certification in office administration, executive assistance, or project management is advantageous. Fluent in English and Arabic, with proficiency in French is an asset. Knowledge Deep understanding of executive-level administration, corporate governance, and business protocols. Advanced expertise in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and business collaboration platforms (Teams, SharePoint). Familiarity with corporate compliance requirements and regulatory documentation handling. Ability to conduct in-depth research, analyze data, and present findings concisely. Strong background in event planning, office management, and vendor negotiations. Proven track record in managing complex scheduling, travel arrangements, and high-stakes coordination. Experience 3-5 years in an executive assistant or senior administrative role, preferably supporting C-suite executives. Extensive experience handling confidential materials, corporate documents, and regulatory communications. Experience working with government agencies and regulatory bodies to ensure compliance and effective communication. Strong financial acumen, including experience with expense reporting, procurement, and budget tracking. DESIRED BEHAVIORS Strategic Thinking & Initiative: Proactively anticipates needs, identifies inefficiencies, and optimizes processes to support executive priorities. Detail-Oriented Execution: Ensures accuracy in documentation, scheduling, and follow-ups, maintaining high professional standards. Exceptional Relationship Building: Fosters strong connections with executives, colleagues, and external partners. Discretion & Ethical Integrity: Upholds confidentiality and demonstrates unwavering professionalism in handling sensitive matters. Problem-Solving & Decision Making: Applies analytical thinking to navigate challenges and enhance operational efficiency. Adaptability & Resilience: Thrives in a fast-paced, dynamic environment, seamlessly adjusting to evolving priorities. Collaborative Leadership: Works effectively across departments, driving teamwork and operational alignment. Accountability & Ownership: Takes full responsibility for deliverables, ensures follow-through, and maintains high-performance standards. Show more

We are seeking a highly organized and proactive Office Manager to oversee daily administrative operations and ensure the smooth running of our real estate office in Al Dokki. The ideal candidate will have a background in real estate, strong leadership skills, and the ability to manage office procedures efficiently. Responsibilities Oversee and manage all administrative tasks to ensure smooth office operations. Act as the main point of contact between management, employees, and external stakeholders. Coordinate and support the daily activities of sales, leasing, and property management teams. Maintained office supplies, and equipment, and ensured a well-organized workspace. Handle correspondence, reports, and documentation, including contracts and property-related paperwork. Monitor and manage office expenses and budget. Supervise and support administrative staff, assigning tasks as needed. Ensure compliance with company policies and real estate regulations. Organize meetings, schedules, and travel arrangements for management. Assist in HR-related functions, including onboarding and record-keeping. Address client inquiries and provide exceptional customer service. Qualifications Bachelor's degree in Business Administration, Management, or a related field. Proven experience as an Office Manager, preferably in the real estate industry. Strong understanding of real estate operations, documentation, and industry regulations. Excellent organizational and multitasking abilities. Proficiency in Microsoft Office (Word, Excel, Outlook) and office management software. Strong leadership and communication skills. Ability to handle confidential information with professionalism. Fluent in English and Arabic (written and spoken). Show more

Job Requirements: Manage and coordinate day-to-day administrative operations Prepare and maintain reports, documents, records, and correspondence Organize meetings, appointments, and business schedules Handle emails, phone calls, and internal/external correspondence Coordinate with different departments to ensure smooth workflow Maintain and organize company files and documentation Monitor office supplies, equipment, and administrative requirements Coordinate with suppliers and service providers when required Prepare regular administrative reports and follow up on pending tasks Support management with administrative activities and special assignments Ensure compliance with company policies and administrative procedures Follow up on administrative requests and ensure timely completion Identify administrative issues and provide effective solutions Maintain confidentiality of company information and documents Provide guidance and support to junior administrative staff when required Requirements 7 to 10 years of relevant professional experience Proven experience in Health, Safety, and Environment (HSE) management and compliance. Show more

Job Description We are currently looking for dynamic, and self motivated Front Office professionals who want to move their careers forward. As a Front Desk Agent you are responsible to provide professional and customer focused service to our guests, ensuring their stay will become a memorable experience and your role will include key responsibilities such as- Provide prompt, courteous and efficient service to all guest, so as to achieve a high level of customer satisfaction through personalized service from arrival till departure Ensure guests are personally greeted by name, if known and escorted to their room to make them feel expected and welcomed Conduct in room & hotel familiarization and assist guest in hotel activity enquiries / requests Maintain an up to date knowledge of hotel information and local services, including operating hours, promotions, events, attractions and any allied information to respond to guest queries Maintain an awareness of rate levels to be sold on a daily basis and the occupancy levels Accurately administer Front Desk cashiering standards and comply with all laid down systems, policies and procedures Process accounts from check-in to check-out, ensuring accurate postings of all incidental charges using computerized Front Office systems Maintain the privacy of all guests by ensuring that no details of the guests are disclosed Demonstrate a complete understanding of the hotel’s policies, procedures and service standards and have full knowledge of the hotel facilities and happenings Skills Education, Qualifications & Experiences You should ideally have a degree in hospitality with previous experiences in the Front Office Department within a hotel. Excellent written and verbal English communication skills and knowledge in an additional language, along with strong interpersonal and problem solving abilities are essentials. Computer literate and previous experiences with Opera are an advantage. Knowledge & Competencies The ideal candidate will be customer driven and an extremely proactive and ‘switched on’ personality with an outgoing, charismatic and approachable character. You will work well under pressure in a fast paced environment and be a great team player, who thrives in working with a multi-cultural team and guests alike, while possessing following additional competencies- Understanding the Job Taking Responsibility Recognizing Differences Customer Focus Adaptability Teamwork Show more

Company Description Speakol is a leading content discovery and native advertising network in the MENA region, helping advertisers reach targeted audiences and strengthen their brands while enabling publishers to increase user engagement and monetize their digital platforms. The company works with over 500 publishers, including major regional websites such as CNN Arabic, almasryalyoum.com, almowaten.com, ajel.sa, royanews.tv, and assawsana.com. Speakol is trusted by prominent brands including Talaat Mostafa Group, Qatar Airways, Citroen, and Intel. Founded in 2016, Speakol is headquartered in Cairo, Egypt, with additional offices in Riyadh and Dubai, offering a dynamic environment at the intersection of advertising technology and digital media. Role Description The Executive Personal Assistant to the CEO is a full-time, on-site role based in Cairo, Egypt. This role manages the CEO’s calendar, schedules meetings, and coordinates travel and logistics to ensure optimal use of the CEO’s time. Responsibilities include preparing and organizing documents, presentations, and reports, handling correspondence, and maintaining accurate records and files. The Executive Personal Assistant will act as a key point of contact for internal and external stakeholders, coordinate follow-ups on action items, and support the CEO in day-to-day administrative and personal tasks. The role also involves maintaining confidentiality, prioritizing competing demands, and ensuring smooth, efficient communication across the organization. Qualifications Strong Executive Administrative Assistance skills, including managing complex calendars, coordinating meetings, and handling high-level communication. Demonstrated Personal Assistance experience, supporting senior leadership with daily tasks, travel arrangements, and confidential matters. Proficient Diary Management capabilities, with the ability to prioritize, schedule, and reorganize appointments based on changing needs. Solid Clerical Skills, such as document preparation, filing, record-keeping, and basic data entry. Reliable Administrative Assistance skills to support office operations, follow up on tasks, and liaise effectively with different departments. Excellent written and verbal communication skills in English language. High level of discretion, professionalism, and ability to handle sensitive information. Strong organizational skills, attention to detail, and capacity to manage multiple priorities in a fast-paced environment. Advanced proficiency with productivity tools (e.g., Microsoft Office, Google Workspace, scheduling and communication platforms). Bachelor’s degree in Business Administration, Management, or a related field, or equivalent practical experience. Show more