Administration Specialist

About the Role We are looking for an Administration Specialist to join our Administration team. The role will be responsible for managing day-to-day administrative activities, coordinating with third-party service providers, and ensuring efficient and cost-effective administrative support for employees and headquarters operations. Key Responsibilities Manage third-party agencies and service providers, including cleaning, maintenance, logistics, hotels, and travel agencies. Forecast and monitor buffet supplies and consumption against budget, ensuring compliance with health, safety, and internal policies. Coordinate furniture relocations between company sites, including requests, supplier coordination, and follow-up. Handle office maintenance requests and coordinate with contracted suppliers to ensure timely completion. Coordinate courier and logistics services for requested shipments. Monitor cleaning agencies' operations and address any issues to maintain service quality and employee satisfaction. Manage domestic hotel reservations, including receiving requests, evaluating offers, selecting the most suitable option, and ensuring cost-effectiveness. Handle domestic flight arrangements by reviewing requests and prices, selecting the appropriate travel agency, and processing payments through SAP. Manage meeting room reservations and coordinate room allocation based on business requirements. Ensure all administrative activities are executed efficiently and in accordance with company policies and procedures. Prepare and maintain weekly and monthly administrative reports, dashboards, KPIs, and MIS reports. Coordinate with internal departments and external suppliers to ensure smooth delivery of administrative services. Support and coordinate team activities to ensure operational efficiency and service quality. Job Requirements Bachelor’s degree in any discipline. 3+ years of experience in Administration or a similar field. Experience in handling administrative services, suppliers, travel agencies, hotels, or facility-related activities is preferred. Excellent time management and prioritization skills. Strong organizational and multitasking abilities. High attention to detail and problem-solving skills. Excellent communication and interpersonal skills. Ability to work effectively with multiple internal and external stakeholders. Good command of English. Show more