Senior Accountant & Office Operations Coordinator

KitCon Egypt is a dynamic organization seeking qualified professionals to support its operational and administrative functions. The company is currently looking for a Senior Accountant & Office Operations Coordinator to contribute to its financial management and daily operations. While the specific industry and business nature of KitCon Egypt are not disclosed, the job titles suggest a focus on structured internal processes and financial oversight. The role of the Senior Accountant implies responsibility for accurate bookkeeping, budgeting, and compliance with accounting standards, while the Office Operations Coordinator is likely involved in managing office logistics, communication, and administrative support. These positions indicate that KitCon Egypt operates within a formal business environment requiring organized management and efficient resource allocation. The company's emphasis on these roles highlights its commitment to maintaining professional standards and operational efficiency.

We’re Hiring: Senior Accountant & Office Operations Coordinator ⚠️ IMPORTANT — PLEASE READ THE FULL JOB DESCRIPTION BEFORE APPLYING This position requires a high level of accuracy, attention to detail, responsibility, and follow-up. The job description includes specific application instructions that form part of our initial screening process. Applicants who do not follow the required process correctly may be excluded automatically during the initial screening stage. Please read the full job description carefully before submitting your application. About the Position KitCon Egypt is looking for an experienced and highly responsible Senior Accountant & Office Operations Coordinator to take ownership of the financial, administrative, purchasing, and non-engineering activities related to our office and projects. This is not a traditional accounting-only position. We are looking for someone who can gradually become the main person responsible for the company's day-to-day financial and administrative workflow, allowing management to focus on: Engineering and design Project execution Client relationships New business development Commercial and strategic decisions The successful candidate will work directly with company management and will receive guidance regarding our internal procedures and Odoo ERP system. However, we are looking for someone who can eventually take ownership of the work, follow matters through independently, and complete routine financial and administrative tasks without requiring continuous supervision. Main Responsibilities Handle the company's day-to-day accounting and financial documentation. Coordinate directly with our external legal/accounting office regarding taxation, governmental requirements, financial records, documentation, and related matters. Personally visit the legal accountant's office and other external entities whenever required. Follow up with clients regarding payments, collections, outstanding balances, invoices, and supporting documentation. Take responsibility for project-related purchasing activities. Communicate with suppliers and follow up on quotations, purchase orders, invoices, payments, delivery schedules, and supporting documents. Initiate and maintain project documentation and administrative workflows using our Odoo ERP system. Create and organize the initial administrative documentation for new projects in both Odoo and the company's filing system. Prepare and organize quotations, purchase orders, invoices, delivery documents, payment records, and other commercial documents for management review and approval. Maintain properly organized physical and digital project files. Follow up on administrative requirements related to ongoing projects. Coordinate with engineering and management whenever financial, purchasing, or administrative action is required. Handle general office matters that do not require an engineering decision. Follow assigned matters through until completion rather than only initiating them. Maintain accurate records of commitments, pending actions, collections, supplier payments, purchases, and project documentation. Division of Responsibilities Management will remain responsible for: Engineering and technical decisions Design work Major client negotiations Commercial strategy Final quotation approval Major financial or contractual commitments The person in this position will be expected to initiate, organize, document, coordinate, execute, and follow through on the financial and administrative processes surrounding those decisions. The objective is to create a clear separation between engineering responsibilities and the company's routine financial and administrative operations. Requirements Approximately 8–10+ years of relevant professional experience in accounting, finance, administration, purchasing, or closely related responsibilities. Strong practical accounting experience. Good understanding of client accounts, supplier accounts, invoices, payments, collections, purchasing, and financial documentation. Experience dealing with external accountants, auditors, tax accountants, or accounting offices. Previous experience with Odoo or another ERP system is strongly preferred. Strong Microsoft Excel and general computer skills. Ability and willingness to perform external visits when required. Excellent organizational and filing skills. Strong follow-up ability. High attention to detail. Ability to manage several open matters simultaneously without losing track of deadlines or required actions. Professional communication skills when dealing with clients, suppliers, accountants, and other external parties. High level of responsibility, accuracy, confidentiality, and reliability. Ability to work independently after becoming familiar with company procedures. Relevant experience in a contracting, engineering, construction, industrial, equipment-supply, commercial kitchen, hospitality, or other project-based company will be considered a strong advantage. Relevant field experience and the ability to take responsibility are more important to us than the number of years alone. What Success in This Position Looks Like After becoming familiar with KitCon Egypt's workflow, the successful candidate should gradually become responsible for making sure that routine financial and administrative matters move forward without requiring continuous involvement from company management. This includes ensuring that: Client collections are followed up. Supplier quotations and purchasing requirements are properly handled. Purchase orders and related documents are prepared and organized. Supplier invoices and payments are properly documented. Project documentation is initiated correctly in Odoo. Physical and digital project files remain organized. Required documents reach our legal accountant on time. Pending administrative matters are actively followed up. Management is informed when an approval or decision is required. The purpose of this position is not simply to receive tasks. We are looking for someone who can take responsibility for getting them completed. Working Conditions 📍 Office Location: Administrative Towers, Shoubra El-Kheima, Cairo The office is located very close to Shoubra El-Kheima Metro Station. 📅 Working Days: Saturday to Thursday 🕘 Working Hours: 9:00 AM to 5:00 PM 🏢 Work Arrangement: Primarily office-based. The position also requires external visits to our legal accountant, suppliers, clients, governmental entities, banks, or other locations whenever required as part of the employee's responsibilities. IMPORTANT - HOW TO APPLY You may apply to this position through LinkedIn. However, your LinkedIn application alone is not sufficient to complete the application process. To be considered for the next stage, you must also complete the following steps carefully: 1. Send your CV/application by email to: hr@kitcon-eg.com Your email subject must follow this exact format: Job Application - Accounting - 20261012 - Applicant Name. (Replace Applicant Name with your full name.) Example: Job Application - Accounting - 20261012 - Ahmed Mohamed 2. After sending your email, send KitCon Egypt a LinkedIn message stating the exact email address you used to submit your application. Example: “I submitted my application using: applicant@email.com” ⚠️ Both steps are required. The email subject format and LinkedIn follow-up instruction are part of our initial screening process. Candidates who do not follow the required application process may be excluded from further consideration. One of the LinkedIn screening questions will ask whether you have completed the required application instructions correctly. Please answer that question accurately. Attention to detail, proper follow-up, and the ability to complete a process correctly are important parts of this position. The application process itself is part of our initial assessment. Show more