Administrative Assistant

Receiving visitors at the front desk by greeting, welcoming, directing, and announcing them appropriately Answering screening and forwarding incoming phone calls Direct visitors to the appropriate person and office Ensure the reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms, and brochures) Provide basic and accurate information in person and via phone/email. Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges) Order front office supplies and keep an inventory of stock. Track and order office equipment and supplies. Update calendars and schedule meetings. Scheduling Meeting room reservations. Keep updated records of office expenses and costs. Follow up with the office boys (Scheduling, performance follow-up, Office setup & cleaning). Handling the office maintenance and monthly payments (Electricity, Internet, office rent, and any other office governmental payments). Manage & follow up office purchasing requests. Requirements Proficiency in Microsoft Office Suite. Hands-on experience with office equipment (e.g. machines and printers) Professional attitude and appearance Solid written and verbal communication skills Ability to be resourceful and proactive when issues arise. Excellent organizational skills Bachelor’s degree Proven work experience as a Receptionist, Front Office Representative, or similar role for 4 years at least Multitasking and time-management skills, with the ability to prioritize tasks. Customer service attitude Previous success in an administrative role Experience in refining and developing processes. Proficient in English (oral and written). Show more