Administration & Office Jobs

Company Description PRO SIGN 3M Authorized Autocare Center is a specialized automotive care provider offering high-quality services and products approved by 3M. The center focuses on professional vehicle protection, detailing, and enhancement solutions, delivering consistent and reliable results. PRO SIGN is committed to customer satisfaction through skilled technicians, modern equipment, and adherence to industry standards. The work environment values integrity, efficiency, and collaboration, providing team members with opportunities to develop their skills in a growing automotive services business. Role Description The Personal Assistant to the Chief Executive Officer is a full-time, on-site role based in New Cairo. The position involves managing the CEO’s daily schedule, coordinating meetings, and organizing travel and appointments to ensure effective time management. The Personal Assistant will handle correspondence, prepare documents and presentations, maintain records, and support the CEO in day-to-day administrative tasks. The role includes liaising with internal teams and external partners, following up on action items, and ensuring smooth communication on behalf of the CEO. The Personal Assistant is expected to maintain confidentiality, prioritize tasks, and provide proactive support in a fast-paced environment. Qualifications Candidates should possess strong Executive Administrative Assistance and Administrative Assistance skills for supporting senior leadership and managing office operations. Candidates should possess Personal Assistance and Diary Management skills to organize schedules, appointments, and personal tasks efficiently. Candidates should possess solid Clerical Skills, including document handling, filing, and basic data entry. Candidates should have excellent written and verbal communication skills and the ability to interact professionally with stakeholders at all levels. Candidates should demonstrate strong organizational skills, attention to detail, and the ability to prioritize multiple tasks under time constraints. Candidates should be proficient with common office software (e.g., word processing, spreadsheets, email, calendar tools) and comfortable learning new systems. Candidates should have prior experience in a similar assistant or administrative role; experience supporting C-level leadership is an advantage. Candidates should hold a relevant diploma or bachelor’s degree in Business, Administration, or a related field, or have equivalent practical experience. Show more

At EY, we’re all in shape to your future with confidence. We’ll help you succeed in a globally connected powerhouse of diverse teams and take your career wherever you want it to go. Join EY and help build a better working world. The Opportunity As part of our Core Business Services (CBS) team, you will play a key role in supporting the business enablement functions that help EY operate effectively and efficiently. As an Executive Assistant, you will provide high-level administrative and operational support to Partners and senior leaders, enabling them to focus on strategic priorities and client service excellence. Your Key Responsibilities Provide proactive executive support to a group of Partners and senior executives. Manage complex calendars, travel arrangements, communications, and meeting coordination while ensuring timely follow-up on requests and actions. Screen, prioritize, and respond to emails and correspondence as appropriate. Prepare and process expense claims, timesheets, and other administrative requirements in a timely manner. Prepare and revise documents including presentations, emails, reports, agendas and papers. Coordinate internal and external meetings, events, and client-facing activities across the MENA region. Skills And Attributes For Success Strong relationship-building skills with the ability to engage effectively with stakeholders at all levels. Excellent written and verbal communication skills. Strong organizational skills with the ability to manage multiple priorities and deadlines. High attention to detail and commitment to quality. Proficiency in Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint. Ability to maintain confidentiality and exercise sound judgment when handling sensitive information. To Qualify for the Role, You Must Have 6-8 years of Executive Assistant or senior administrative support experience, supporting multiple senior stakeholders within a corporate environment. Bachelor’s degree or an higher in Business Administration, Management, Languages, English Literature, or a related discipline. Demonstrated experience managing executive calendars, travel coordination, and stakeholder communications. National of the respective hiring location. Ideally, You'll Also Have Experience supporting senior leadership teams in a fast-paced and matrixed organization. Familiarity with working across multiple geographies and cultures. What We Offer EY offers a competitive compensation and benefits package, along with opportunities for continuous development and growth. Our Total Rewards package includes: Continuous Learning: Develop the mindset and skills needed to navigate an ever-changing world. Success as Defined by You: Access the tools, flexibility, and support to make an impact in your own way. Transformative Leadership: Gain the insights, coaching, and confidence to become an exceptional leader. Diverse and Inclusive Culture: Be empowered to bring your authentic self to work and help create an environment where everyone can thrive. Join EY to build an exceptional experience and help create a better working world. Show more

Job Requirements: Manage and coordinate day-to-day administrative operations Prepare and maintain reports, documents, records, and correspondence Organize meetings, appointments, and business schedules Handle emails, phone calls, and internal/external correspondence Coordinate with different departments to ensure smooth workflow Maintain and organize company files and documentation Monitor office supplies, equipment, and administrative requirements Coordinate with suppliers and service providers when required Prepare regular administrative reports and follow up on pending tasks Support management with administrative activities and special assignments Ensure compliance with company policies and administrative procedures Follow up on administrative requests and ensure timely completion Identify administrative issues and provide effective solutions Maintain confidentiality of company information and documents Provide guidance and support to junior administrative staff when required Requirements 7 to 10 years of relevant professional experience Proven experience in Health, Safety, and Environment (HSE) management and compliance. Show more

Location Mokattam, Cairo, Egypt Summary For our Cairo office, we are currently seeking a competent and reliable Secretary/Administrative Assistant to support our team and ensure efficient administrative operations. The ideal candidate will be organized, detail-oriented, and possess excellent communication and multitasking skills Responsibilities Manage emails and archive filing. Write emails and manage correspondence with stakeholders. Provide administrative support to ensure efficient office operation. Answer phone calls, take messages, and redirect calls to appropriate personnel. Manage and maintain executives' schedules, appointments, and travel arrangements. Arrange and coordinate meetings and conferences. Take minutes during meetings and distribute them to attendees. Prepare and edit correspondence, reports, and presentations. Maintain filing systems, both electronic and physical. Order office supplies and maintain inventory. Handle incoming and outgoing mail and emails. Assist in the preparation of regularly scheduled reports. Handle sensitive and confidential information with discretion. Perform other administrative tasks as assigned. Qualifications 1-3 year’s experience as a secretary or administrative assistant. Proficiency in MS Office (Word, Excel, Outlook, PowerPoint). Excellent verbal and written communication skills. Strong organizational and multitasking abilities. Attention to detail and problem-solving skills. Ability to work independently and as part of a team. Discretion and confidentiality. Location Mokattam, Cairo, Egypt Summary For our Cairo office, we are currently seeking a competent and reliable Secretary/Administrative Assistant to support our team and ensure efficient administrative operations. The ideal candidate will be organized, detail-oriented, and possess excellent communication and multitasking skills Responsibilities Manage emails and archive filing. Write emails and manage correspondence with stakeholders. Provide administrative support to ensure efficient office operation. Answer phone calls, take messages, and redirect calls to appropriate personnel. Manage and maintain executives' schedules, appointments, and travel arrangements. Arrange and coordinate meetings and conferences. Take minutes during meetings and distribute them to attendees. Prepare and edit correspondence, reports, and presentations. Maintain filing systems, both electronic and physical. Order office supplies and maintain inventory. Handle incoming and outgoing mail and emails. Assist in the preparation of regularly scheduled reports. Handle sensitive and confidential information with discretion. Perform other administrative tasks as assigned. Qualifications 1-3 year’s experience as a secretary or administrative assistant. Proficiency in MS Office (Word, Excel, Outlook, PowerPoint). Excellent verbal and written communication skills. Strong organizational and multitasking abilities. Attention to detail and problem-solving skills. Ability to work independently and as part of a team. Discretion and confidentiality. Show more