Specialist - Proposals

ADES - Advanced Energy Systems likely operates in the energy sector, focusing on structural engineering solutions for advanced energy systems.

Job Purpose JOB DESCRIPTION Supports the preparation of accurate, competitive, and compliant technical and commercial proposals in response to client tenders and requests. The role assists senior team members by gathering data, performing analyses, and contributing to proposal documentation, while coordinating with engineering, commercial, and operations teams to ensure client requirements are clearly understood and properly reflected in proposal submissions. Responsibilities & Duties Safety & Compliance Duties Places Safety as a true north, while never intentionally placing employees, our processes, customers, or the communities in which we live and work at risk. Will ensure that safety protocols are always adhered to. Other Duties Tender analysis and bid package preparation Assists in reviewing and analyzing project requirements, specifications, and tender documents to support confirmation of technical feasibility and alignment with client expectations. Supports the preparation of bid documentation in alignment with clients' technical, commercial, contractual and regulatory requiements, under the guidance of senior team members. Assists in interpreting tender instructions, scope of work, and contractual terms to support the development of a compliant proposal execution approach. Supports the preparation of tender briefs, ensuring key technical, commercial, compliance requirements, and deadlines are clearly captured and communicated to relevant stakeholders. Tracks bid schedules and supports monitoring of progress against submission timelines, flagging risks or delays to senior proposal team members. Acts as a coordination point for internal tender-related communications, escalating issues and queries as required. Supports coordination with the Sales & Marketing team to ensure alignment with client requirements, deadlines, and bid strategy. Assists in technical gap analyses to assess compliance of available rigs, equipment, and operating practices against tender and regulatory requirements, supporting identification of required upgrades, modifications, or certifications. Prepares draft technical descriptions, specifications, compliance matrices, schedules, and supporting documentation for review by senior team members. Coordinates with engineering, projects, and technical teams to collect accurate technical inputs, risk information, and execution methodologies for inclusion in proposals. Supports alignment between technical and commercial proposal sections by ensuring scope descriptions, assumptions, and schedules are consistently reflected. Assists in coordinating inputs from internal stakeholders including engineering, project management, P&O, operations, marine, QHSE, and finance. Ensures assigned proposal tasks comply with internal processes and procedures, industry standards, and regulatory requirements. Supports the internal review and approval process by compiling documents, tracking comments, and incorporating revisions in a timely manner. Assists in preparing responses to commercial queries and post-bid technical and commercial clarifications, under supervision. Performs quality checks on proposal sections to ensure clarity, accuracy, completeness, and consistency prior to submission. Compliance and documentation Maintains and updates proposal content libraries and databases, ensuring information remains accurate, organized, and readily available for future bids. Assists in collecting, organizing, and updating rig (offshore/onshore) technical documentation, including specifications, drawings, manuals, and certifications. Supports continuous improvement initiatives by contributing ideas to enhance proposal templates, tools, and processes. Ensures proposal-related documentation under their responsibility complies with organizational guidelines and industry standards. Education And Experience University Degree in Engineering is a MUST; Petroleum Engineering is preferable. 0-2years of experience; preferably in Offshore drilling experience (Jackups). Show more