Procurement & Contracts Management Specialist
FMPlus Property & Facility Management
Position: Procurement & Contracts Management Specialist Job Purpose To manage procurement activities and contract, ensuring timely sourcing of materials and services, competitive pricing, compliance with company policies, and effective supplier and contract management to support operational requirements. Key Responsibilities Procurement & Sourcing Receive and review Purchase Requisitions (PRs) and ensure they are complete and properly approved. Source materials, equipment, and services from qualified suppliers. Request, evaluate, and compare quotations to achieve the best value for money. Negotiate prices, payment terms, delivery schedules, and commercial conditions. Prepare and process Purchase Orders (POs) in accordance with approved procedures. Follow up on orders to ensure timely delivery and compliance with specifications. Contract Management Review and manage supplier and service provider contracts in coordination with the relevant departments. Monitor contract validity, renewal dates, payment terms, and contractual obligations. Support contract negotiations and ensure agreed terms are properly documented. Maintain organized contract records and monitor compliance with contractual requirements. Coordinate with Legal, Finance, Technical, and Operations teams regarding contract-related matters. Supplier Management Identify, evaluate, and maintain a database of approved suppliers. Monitor supplier performance regarding quality, pricing, delivery, and service. Develop effective supplier relationships and identify alternative sources when needed. Resolve supplier-related issues and escalate significant risks when necessary. Cost Control & Reporting Identify cost-saving opportunities through market research, quotation analysis, and negotiation. Monitor procurement costs and support budget control. Maintain procurement records and prepare reports on purchasing activities, savings, and supplier performance. Ensure procurement documentation is accurate, complete, and up to date. Coordination & Compliance Coordinate with Technical and Operations teams to confirm specifications and scope of requirements. Ensure procurement activities comply with company policies, approval workflows, and applicable procedures. Follow up on outstanding requisitions, purchase orders, deliveries, and contractual commitments. Maintain proper documentation for audit and reporting purposes. Qualifications & Requirements Bachelor’s degree in Engineering, Business Administration, Supply Chain Management, or a related field. Experience in procurement, purchasing, and/or contract management. Experience in Facility Management, MEP, construction. Strong negotiation, analytical, communication, and organizational skills. Good knowledge of Microsoft Excel and ERP/procurement systems. Ability to manage multiple requirements and meet deadlines. Good command of written and spoken English. Key Performance Indicators (KPIs) Cost savings achieved. PR-to-PO processing lead time. On-time delivery rate. Supplier performance and compliance. Contract renewal and expiry management. Procurement documentation accuracy. Compliance with procurement policies and procedures. Show more
